Gym, fitness and wellness
Health and biometric consent, collected at reception
Gyms, studios, spas and salons ask about health and often use fingerprint entry. Members should be able to choose, and to change their mind, without a form at the desk.
How may we use your details?
- Book and manage my appointments (needed)
- Send WhatsApp reminders
- Share lab reports with my doctor
- Health tips by SMS
You’ll get a receipt right away. Change your mind anytime at my.optproof.in/demo-clinic
Where you collect consent
Reception kiosk
A tablet locked to your property walks members through the notice and records consent with OTP.
QR at the counter
Members scan, read the notice in their language, and consent on their own phone.
WhatsApp reminders
Class reminders only for members who chose them, with one-tap opt-out.
Your notice, already started
The gym, fitness and wellness template sets up 7 purposes, each with its data items and how long it is kept. Edit anything; your counsel should review it before you publish.
Membership and check-in
Needed for the serviceWe use your details to register your membership, check you in and manage your plan.
Data collected
- Full name
- Mobile number
- Email address
- Date of birth
- Photo for your member card
- Emergency contact name and number
- Check-in times
Kept for: 2 years
Health check before training
OptionalWe ask about your health so trainers can keep your workouts and treatments safe.
Data collected
- Medical conditions you tell us about
- Injuries
- Current medicines
- Pregnancy status (if you choose to share)
- Height and weight
Kept for: 2 years
Class and session bookings
OptionalWe use your details to book classes, personal training and treatments.
Data collected
- Name
- Mobile number
- Bookings and attendance
- Trainer or therapist preference
Kept for: 1 year
Fingerprint or face entry (optional)
OptionalIf you choose, we use a fingerprint or face template to open the entry gate. You can use a card or PIN instead.
Data collected
- Fingerprint or face template
- Entry times
Kept for: 3 months
Fitness progress tracking
OptionalWe record your measurements and, if you agree, progress photos so you and your trainer can see results.
Data collected
- Body measurements
- Workout logs
- Progress photos
- Goals
Kept for: 1 year
Reminders and updates on WhatsApp
OptionalWe send class reminders, renewal alerts and centre announcements.
Data collected
- Mobile number
- First name
- Booking and renewal dates
Kept for: 1 year
Offers and events
OptionalWe send you offers, challenges and event invitations.
Data collected
- First name
- Mobile number
- Email address
- Membership type
Kept for: 1 year
Things to watch in your industry
- Biometrics: always offer a non-biometric option (card or PIN). Delete templates soon after membership ends.
- Health screening answers are sensitive. Limit access to trainers and therapists who need them.
Guidance for your team, not legal advice.
Systems that need to hear about changes
When someone withdraws or asks for erasure, these are the places their data usually lives. Connect the ones we support; the rest go on a checklist for your team.
- Gym management software
- Biometric or card access system
- WhatsApp Business
- Payment gateway
- Excel member lists
Records you may have to keep
An erasure request does not override a legal duty to keep some records. Your team picks the reason, and the person is told which records stay and why.
Invoices and accounts
We must keep invoices and payment records for tax purposes. We keep only what the bill needs.
Open dispute or legal claim
Some records must be kept while a dispute, complaint or legal claim is open.
Start with test keys today. Go live when you’re ready.
Install the widget, record test consents and verify your first receipt in under ten minutes.