Education
Parental consent you can show when a parent asks
Schools and coaching centres handle data about children every day. The DPDP Act asks for verifiable consent from a parent or guardian, and parents increasingly ask what you do with photos and marks.
Demo Clinic, Indiranagar
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Where you collect consent
Admission forms
Collect consent for each purpose on the admission form, online or on paper with a QR code at the office.
Parent portal
Parents see what they agreed to and can change it without calling the office.
Event photos
Keep a separate, optional choice for photos and videos, and honour withdrawals before the next newsletter.
Your notice, already started
The education template sets up 7 purposes, each with its data items and how long it is kept. Edit anything; your counsel should review it before you publish.
Many of your users may be children
Admissions and enquiries
Needed for the serviceWe use the details you give us to answer your enquiry and process the admission application.
Data collected
- Student's full name
- Date of birth
- Parent or guardian's name
- Mobile number
- Email address
- Address
- Previous school and marks
- Course applied for
Kept for: 2 years
Student records and teaching
Needed for the serviceWe keep attendance, marks and progress records so we can teach, assess and issue certificates.
Data collected
- Student's full name
- Class and roll number
- Attendance
- Marks and report cards
- Teacher remarks
- Certificates issued
Kept for: 5 years
Messages to parents
Needed for the serviceWe send parents updates on attendance, homework, fees, events and emergencies.
Data collected
- Parent or guardian's name
- Mobile number
- Email address
- Student's name and class
Kept for: 2 years
Fees and receipts
Needed for the serviceWe use your details to collect fees and issue receipts.
Data collected
- Parent or guardian's name
- Student's name and class
- Fee amount and due date
- Payment reference
- Scholarship or concession details
Kept for: 8 years
Online classes and learning app
OptionalIf the student uses our online classes or app, we use their login and activity to run the lessons.
Data collected
- Student's name
- Login ID
- Lesson progress and quiz scores
- Class recordings that include the student
Kept for: 1 year
Photos and videos at events
OptionalWe may take photos and videos at school events and share them in our newsletter or social media pages.
Data collected
- Student's photos and videos
- Student's first name
- Class
Kept for: 2 years
News about new courses and events
OptionalWe send parents and adult learners news about new courses, workshops and open days.
Data collected
- Name
- Mobile number
- Email address
- Courses of interest
Kept for: 1 year
Things to watch in your industry
- Children: anyone under 18 is a child under DPDP. You need verifiable consent from a parent or lawful guardian (Rule 10).
- Do not track children or target ads at them (s.9(3)). Avoid analytics and marketing cookies on pages aimed at students.
Guidance for your team, not legal advice.
Systems that need to hear about changes
When someone withdraws or asks for erasure, these are the places their data usually lives. Connect the ones we support; the rest go on a checklist for your team.
- School ERP / student information system
- Learning app or LMS
- Fee collection gateway
- WhatsApp or SMS for parents
- Admission enquiry forms
- Google Workspace or Microsoft 365
Records you may have to keep
An erasure request does not override a legal duty to keep some records. Your team picks the reason, and the person is told which records stay and why.
Academic records
Schools and colleges keep marks, certificates and admission records so they can verify them later.
Invoices and accounts
We must keep invoices and payment records for tax purposes. We keep only what the bill needs.
Open dispute or legal claim
Some records must be kept while a dispute, complaint or legal claim is open.
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